Institutions are a vital part of our society, helping the young generation realize their dreams, and making them a contributing part of our society. A school is also responsible for students’ growth as it helps them in developing various skills while imparting knowledge and nurturing self-confidence which makes it essential to have the best school management tools as part of the institution.
Managing routine work manually has always been a daunting task for the management team. Due to an apparent lack of technology, administrators and other stakeholders have a difficult time achieving their designated goals in the allotted time. As a result, the institute begins to lag behind other institutes, causing them to lose the desired candidate’s attention. Success in everyday tasks is what’s in demand in the emerging education system, and to achieve that you need a robust and comprehensive school management system that will automate your institution’s operations. It improves the efficiency and effectiveness of daily institutional operations.
Here are some signs to detect why the school management system is required or needed in the institution.
Assuage or Mitigate the Communication Gap
The communication gap between teachers, students, and parents is one of the vital issues that lots of schools are facing. Effective communication is essential for the proper academic performance of pupils, but a lot of schools fail to execute successful communication between teachers, students, and parents.
A school management system helps to efficiently communicate with the support of technologies. Everybody is connected through mobile apps or web apps, and any information that has to be passed may be quickly sent using SMS, emails, or specific notification. The information about recipients is already stored in the system so you don’t need to input it manually.
Increases Productivity
The management system boosts the productivity of the institute. The reason for the increase in productivity is decreased time to maintain track records and increased accuracy in organizing the data. Less time leads to keeping the institute focused on the productivity of the school.
Manage Online Examination
“Exams are the key to assert the progress”
Conducting an examination is a hassle, which requires countless paperwork and laborious planning. Due to the time taken and cumbersome paperwork, it becomes annoying for teachers as well as administrators. It’s not just the task of checking the answer sheets but also maintaining the records securely for a long duration. These kinds of challenges are not only wasteful in time but also non-friendly for the environment. Such examination woes can be easily managed by our school management system.
Teachers can hold the exams within the platform or outside the platform. If the exams are not in the system, teachers can grade and post the result in the system. It also provides report generation which calculates all aspects of grading automatically.
The system stores everything in one database which can be viewed by the parents as well.
Fees and Accounting
Fees collection and accounts management are always intimidating tasks for schools. It is not easy to collect and compute money from every pupil. At the beginning of the semester, usually, the school is packed with parents or students who queue to get a turn to pay the school tuition fees.
A school management system makes it feasible to pay money online. School accountants can efficiently manage and calculate the payment by using the built-in accounting module that is presented in our school management software packages.
This is a very effective method because it minimizes late fee issues, thanks to the SMS feature that sends an update about fees that have not been paid.
Bulk Data Management
“No amount of paper can hold everything safely”
Accumulating entire records of school data on paper is not only quite wasteful but also infeasible. The records are always increasing, due to large enrollment activities, employee hiring process, and other organizational activities. So keeping track of all the records, and keeping it secure from prying eyes is not an easy task in itself. It is also not possible to recover damaged records due to natural disasters/problems.
The stationary right from the paper is saved in this system. It leads to saving natural resources and keeping a digital track of the data. Also, it does not create a mess of the records to be maintained. If all this seems very familiar, it’s time you need to switch to our school management software.
Increase In Enrollment
Admission season is the busiest school season, every year hundreds of students are joining different schools. Due to the hectic schedule of the organizations and the tough decision-making policies, it becomes troublesome to check in with the enrollment of the students using the paper-based data managing system. It is thus required to implement proper software to reduce the burden of various activities. The student management system can efficiently manage the chaos during the bulk admission time. This management system mainly reduces human efforts by entering the data into a paper. Once we entered the student data into a school management system, any changes or edits can be done easily. The students have their personal information and their academic records in the future in one database. They can access it any time, even after they graduate. Additionally, the system minimizes mistakes due to human error, and lost or duplicated documents.
Student software lets the organization focus on increasing the students’ enrollment.
Attendance Maintenance
“Being present is the first step in readiness towards learning”
Regular attendance management is an important part of discipline and shows alacrity (eagerness) for learning. It reflects the student’s moral code and shows their respect for rules and discipline. It is a vital task of each institution often performed by the teachers, but due to its time-consuming aspect, involuntarily teachers lose precious time in this process. It causes a hindrance to the process of learning, as it is responsible for the loss of focus for both students and the teachers. Teachers frequently get confused with a large number of attendance records as well. Activities like Sorting students based on attendance, retrieving a particular student’s attendance details, etc. are not easy in the traditional attendance system.
The system allows you to create various attendance reports per class, student, gender, and many other variables for the whole term. Moreover, this system is equipped with an SMS feature that can notify parents if their children are absent. It will make the students think twice to skip a class.
Using pen and paper for attendance records is so last season!
Academic Solution – Easy Home Assignment Management
To present student information quickly is a very difficult task for teachers and administrators. School Management Software’s academic solution provides basic information to students regarding assignments, notes, models, projects, etc.
This database is linked to all the student activities. This module shows easily & quickly all the student information and saves time. It is possible because the system is meant to be accessed by everyone who needs a streamlined interaction.
Customization and integration are available in this system. Therefore, students can experience the integration of color, pictures, videos, or other attachments. In addition, students also can easily refer to old documents.
Inventory Management
A school has a large number of assets such as hostels, libraries, transport services, etc and some have a store to sell items like uniforms, books, or school supplies. Managing these assets isn’t simple. it requires a whole lot of effort and time to properly handle these assets. Good inventory management helps the school to inform the available stocks, and items that are about to run out, and create(put) purchase order requests automatically.
Transparency With Parents Increases or Parent Access
Parents always wish good for their children, especially in their educational achievements. So, parents play a significant role in their child’s better education. They are associated with it. Also, they have a right to know about their child’s academic performance. Earlier, the source of communication between teachers and parents was teachers’ parent meetings. These meetings were time-consuming and some parents were not able to attend them due to their working lifestyles or any other family issues. But the whole scenario gets changed with the establishment of the school management system. The school management system connects schools and parents directly. Now the parents can access their child’s development, and learning progress and keep a track of their advances in the academic fields through push notifications and alert messages. On top of that, they can access them anytime and from anywhere.
This information is available at any time, from the students’ performance to their ongoing projects. So, parents and schools share the same responsibility in educating their children. This leads to transparency between the parents and the wards.
Track School Vehicle
The security of the students has got a prior advantage for every school right from the beginning. For student safety and security, the School Management System offers dedicated modules like transport management module for live tracking of students, school transport, etc.
Schools usually own the vehicles to transport students to and fro from school and home or school-related activities.
The system allows you to monitor the route of the vehicle, and the odometer, and even schedule maintenance for the vehicle. With guaranteed supervision of the vehicle, school staff can easily manage it and add parents’ confidence to the school because their child’s safety is a part of the school management regulation. Installing a school management system will mostly improve overall security.
Staff and Payroll Management
This system effectively and fluidly manages staff and their tasks and helps in managing and keeping a record of the salary of teaching and non-teaching staff of the school.
All the salary-related work like their bonus, deduction, leaves, etc. can be calculated error-free with this system just in a few clicks.
